SGA Finance Committee Blog

Minutes 2/27/08

2008-03-04T23:43:00.002-05:00

Finance Committee Minutes – 2/27/08

Date: February 27, 2008
Members Present: Diana Chiu, Drew Walker, Hasat Cakkalkurt, AnnMarie Wesolowski, Tom Brush, Abby Willman, Eamon Duffy (minutes taker), David Dolginow, Elizabeth Chinloy, Caroline Woodworth
Members Absent:

Money Requested from Budgets:
Who What Req. Approved Vote
College Cycling Club ECCC Road Race $380 $380 9-0
DFP Iraq War Anniversary $500 $500 8-1
Hillel Conference in Montreal $250 $0 9-0
Hillel Workshop $100 $100 9-0
Italian Club Spring term budget $555 $555 9-0
Japanese Club Shabu-shabu $70 $70 8-0
Korea Town Ramen Night $370 $370 9-0
MASO Meeting/welcome event $300 $0 9-0
Men’s Ultimate Tournament in GA $1000 $1000 9-0
Men’s Ultimate Tournament in GA $600 $600 9-0
Men’s Ultimate Tournament in MA $695 $695 9-0
Men’s Ultimate Transportation to GA $700 $700 8-0
Mountain Club Contra Dance $800 $800 9-0
On Tap Welcome Event $50 $0 9-0
Page One Literacy Welcome Event $100 $100 8-0
Prajna meditation/lecture $60 $60 8-0
REES Cultural Dinner $100 $100 8-0
UUM Group Dinner $100 $100 8-0
Women’s Ultimate Tournament Fee $472.62 $472.62 8-0

Budget Requests
Who Req. Approved Vote
Capoeria Club $6890 $1300 7-0
Sweatervest $1000 $1000 7-0

Discussion Issues:

Sweatervest
Here to discuss an increase in their funding for the spring issue. With their current budget of $1000 per issue they could only get 200 copies, with just isn’t enough. There is not much knowledge of the existence of a literary magazine on campus. This semester they have tried to include more art than they have in the past, as the Relevance no longer exists. The magazine has become much more official and the funding should keep up with the quality of the magazine. They are looking for $1500 per issue. Sweatervest is now the only literary magazine on campus. In terms of people rising to take control of Sweatervest, the magazine has a good reading board and a lot of people coming to join the magazine. The magazine is also looking to begin a website to spread interest about the magazine. The next step is for them to submit an actual request and the FC will take it into consideration. The interest and succession system will determine the future success of the magazine. We might also be able to justify increasing the funding for Sweatervest since they are taking up all the art from the Relevance that no longer exists. They submitted a request and are looking for $500 for the fall 2007 issue, and additional funding for printing of spring 2008 issue. Possible future discussion of tier system for publications.

ISO
Here to discuss their previous request for the DJ and dance party. ISO wants to start off the dance party to welcome the large amount of recent interest in the ISO. This would create a fun environment and allow the many international students to meet each other. The beauty of a dance party is that it is easy to organize. In the past a lot of people have showed up and it has been highly successful. The dance party would be held in Pearsons, using Cook commons sound equipment. ISO has a steady DJ as well.

Capoeria Club
The Capoeria club was founded in 2001 and then died in 2003. In the last year the club has promoted itself as benefiting both mental and physical health. The club trains every Sunday, and as of the past semester they have a pretty young board to protect from the club dieing off again. Last semester the club did a piece for the AAA night of black culture. When a new club is started there is a rule of giving them $500 for the year. However, this is not a new club, but rather an old club that is being reactivated. As far as prioritization, the workshops and the performance, and then the equipment.

Japanese Club
The amount of members has recently increased greatly, and the budget can no longer handle so much interest. They are requesting $540 for the shabu-shabu Lunch in Freeman dining hall. This would double as their welcome party for the Febs as well. The increase mainly comes from paying for the Middlebury dining service that must come to supervise the event. Aside from this the club is looking to hold a winter festival, which didn’t happen this year. Therefore, they are hoping to have a spring festival which is normally hosted at St. Michaels College. Moving the festival to Middlebury would bring not only the Middlebury club together, but the clubs from other colleges. The club has about $1320 left in their budget taking into account funding for the shabu-shabu lunch (but not $70 for shabu-shabu).

Mamajamas
Mamajamas is looking for a loan. They’ve raised $3500 but still are about $1000 short. Currently they have $715 in their budget. They are hoping to acquire a short-term loan of about $900, which would be paid off once they have their product in completion. They would try and pay it back by September 15th, 2008. It would be selling CD’s over the summer. As each member buys 10 CD’s each so the money will already be there.

Hillel
The FC does not fund hotel costs.

-Eamon Duffy

Minutes 2/20/08

2008-03-04T23:40:00.002-05:00

Finance Committee Minutes – 2/20/08

Date: November 20, 2008
Members Present: Diana Chiu, Drew Walker, Hasat Cakkalkurt, AnnMarie Wesolowski, Tom Brush, Abby Willman, Eamon Duffy (minutes taker), David Dolginow, Elizabeth Chinloy
Members Absent: Caroline Woodworth

Money Requested from Budgets:
Who What Req. Approved Vote
ALC Welcome Event $50 $50 8-0
Astronomical Equipment $444.65 $444.65 8-0
Astronomical Welcome Event $40 $40 8-0
College Republicans Political Action Event $75 $37.50 8-0
Cycling Club Club license $50 $50 8-0
Equestrian Team Colby-Sawyer Show $132 $132 8-0
Hillel Welcome Event $74.55 $74.55 8-0
Hillel Speed Dating $35 $0 8-0
ISO ISO Dance Party $90 Tabled 8-0
Japanese Club Welcome Event $100 $0 8-0
Korea Town Lunar New Year Dinner $300 $300 8-0
Korea Town Dance Party $150 $150 8-0
MASO Lunar New year $300 $300 8-0
Men’s Ultimate Tourney in Shelburne $216 $216 5-3
Men’s Ultimate Tourney in Stoney Brook $503.96 $503.96 8-0
Midd Free Heelers Guide Development $590 $590 8-0
Midd On the Globe Textbooks and Teaching $300 $300 8-0
MiDDialogue MiDDecisiones $187 $125 8-0
MOQA Welcome Event $100 $100 8-0
Mountain Club Mountain Monster $125 $125 8-0
Roosevelt Institute Welcome Event $100 $100 8-0
SGA Snow Bowl Concert $1500 $1500 8-0
SIC Welcome Event $50 $50 8-0

New Money
None

Discussion Issues:

Japanese Club
This club has already used their Welcome Event for the Welcome Event on 9/29.

Men’s Ultimate
Please in the future play closer attention to the FC’s two week rule policy.

Free Heelers
The Free Heelers are working with the Mountain Club to offer several backcountry ski trips this coming spring. In order to provide the highest degree of safety and most enjoyable experience, the Free Heelers would like to provide formal training and skill development specifically targeted at those who wish to partake in the trip. There are 11 applications for the guided trips. This trip takes place in the White Mountains. There are currently three trips scheduled. This Guide Fee should be covered in their current available budget.

MiDDecisions
This club should use their operating budget for all advertising.

Astronomical
This is a request for basically general supplies. Many of the events are determined by cloud coverage.

SGA
The SGA needs a tent to cover the band that is playing on Friday of Winter Carnival. This will keep the area heated to keep the instruments tuned and playing correctly. The SGA will be getting money from the NCAA, the Muffin Fund, and the Sports Board.

-Eamon Duffy

Minutes 2/13/08

2008-03-04T23:39:00.001-05:00

Finance Committee Minutes – 2/13/08

Date: February 13th, 2008
Members Present: Abby Willman, Diana Chiu, Tom Brush, AnnMarie Wesolowski, Drew Walker, Hasat Cakkalkurt, Eamon Duffy, Caroline Woodworth, David Dolginow, Elizabeth Chinloy
Eamon Duffy - minutes taker
Members Absent:

Money Requested from Budgets:
Who What Req. Approved Vote
AAA Lecture $2180 $2180 10-0
AAA One Woman Show $2900 $1450 10-0
College Republicans Welcome Event $100 $100 10-0
Feminist at Midd Contraception table $290 $290 10-0
Figure Skating Winter Ice Show $250 $150 10-0
Gamut Room Spring concert $3200 $3200 10-0
Hillel Social Mixer $15 $0 10-0
Hillel Trip to Montreal $467.20 $467.20 10-0
IVCF Renewal Fee $101 $101 10-0
Karate Club Equipment $221.21 $221.21 10-0
MCFSC WC Ice Show $4000 $4000 10-0
Men’s Ultimate Bus to Georgia $3000 $3000 10-0
Men’s Ultimate Tourney Fee $472 $472 10-0
Men’s Volleyball Gas and vans $175 $175 10-0
Midd Musical Players Spring Musical $1360 $1360 10-0
Women’s Water Polo Season’s Fees $1632 $1632 10-0
Women’s Rugby Entry Fee $250 $250 10-0
Women’s Ultimate Bus to Georgia $1000 $1000 10-0

Discussion

Frisbee
Every year the teams travel to Georgia for Spring break with about 60 team members. The administration decided this year that student drivers would no longer be allowed for trips beyond 300 miles. The Frisbee Team now needs addition funding. Currently, between men’s and women’s teams they have around $11500 left in their budgets. The estimation of the costs of the trip are difficult to determine as the number of participants and the entrance fee are often not decided until closer to the time of the event.
The best option: have a bus drive them down to Georgia and then rent buses in Georgia to transport teams throughout Georgia for the time the teams are down there. The teams are constantly staying and playing in different places. The bus will cost about $8159.32. Vans for the whole 8 days will cost $1400 (including underage fees, gas up to 1100 miles per van, insurance). If the bus was down there for the whole week it would cost much, much more. The total cost for transportation is about $9600. With the $4000 they have left in their budget, the teams need around $5600 dollars to make this trip happen.
Traditionally the FC has cut costs half and half, forcing the team’s to fundraise. There is also the issue of time constraints as the trip is rapidly approaching. In the past transportation has cost around $1000, but with the new rule everything changes. In the past each member has had to pay around $150. The cost of the house that they usually rent has become more expensive, all in all around $3100 total.
The FC is interested in having the Frisbee Team take out a loan for the year. Other athletic trips fundraise for their winter and spring break trips. The FC will probably try and stick with the “matching what you raise” policy. The FC will approve the request for $4000 and combined with the loan this trip will be able to get under way.

College Republicans
There was some confusion over how to go about dealing with recites and admission charges. Recites should just be brought to Tammy and it should be fine.

AAA
AAA has two requests. One is for a lecture discussing Women and Jazz. This will combine both black history and women’s history month. The speaker/performer is coming to discuss the importance of women in jazz. FC is discussing having AAA split the cost of this with the Speaker Fund. The other request is for a one woman show about the life of Fannie Lou. This performer will be coming from Buffalo. This woman comes highly recommended by Marichal Gentry who is at Yale. This would require a huge portion of AAA’s budget. AAA has several large events that will hopefully occur before the end of the year, including the Fashion show and Comedy Jam (possible co-sponsorship). AAA would “probably” need to request more new money for the Comedy Jam event. AAA has allocated about $1300 for black history month. FC has split with MCAB Social in the past. FC is discussing having AAA charge for the event so new money might not be necessary. AAA should look for more co-sponsorship, which should be very doable.

Figure Skating Club
The club is requesting money for the Winter Carnival Ice Show that no longer has a budget, and therefore the money will come from the club’s budget. The club must pay for spotlights, facilities, and the performer. Admission for the event is $5 at the door. Last year the club made $5000 just in profit. At the end of this year the club will ask for the Ice Show budget in their FY09 budget. Then they requested money for food and costumes for 2 different numbers. They should approach the Volunteer Service Council to cover the pizza for member of the community.

Hillel
Nerf guns are not germane to the club’s purpose.

-Eamon Duffy

Minutes 1/23/08

2008-03-04T23:33:00.001-05:00

Finance Committee Minutes – 1/23/08

Date: January 23, 2008
Members Present: Abby Willman, Diana Chiu, Drew Walker, AnnMarie Wesolowski, Tom Brush, Caroline Woodworth (minutes-taker), Eamon Duffy, Hasat Calkkalhurt

Money Requested from Budgets:
Who What Req. Approved Vote
ALC Valentine’s Day Dinner $1250 $1250 7-0
Classical Dance Storage Boxes $20 $20 7-0
College Republicans CPA Conference $415.90 $230.16 7-0
Gamut Room Concert (1/26/08) $250 $250 7-0
Hawaii Club J-Term Lu’au $100 $100 7-0
Islamic Society Eid al-Adha dinner $400 $400 7-0
Lindy Hop J-Term and Spring Show $1600 $1600 7-0
Mchacka Transporation to Schools $57.20 $28.60 7-0
Figure Skating Costumes $100 $100 7-0
Mountain Club Welcome Event $100 $100 7-0
Sailing Club Spring Term gas $900 $900 7-0
Sailing Club Boat gas $25 $25 7-0
Sailing Club Boat Maintenance $200 $200 7-0
Sailing Club Dry Suit Repair $25 $25 7-0
Sailing Club Dry Suit purchase $1500 $1500 7-0
Sailing Club Winter Gloves $50 $50 7-0
Sailing Club Pennies (25) $350 $350 7-0
Senior Committee 100 Days Party $1190 $1190 7-0
VACA Repainting Gamut Room $213 $213 7-0

New Money:
Chinese Club Lunar New Year Celebration $5801 $1200 7-0
Men’s Rugby Club Transportation for trip $20324 TABLED 7-0
SGA Winter Carnival $5500 TABLED 7-0

Discussion Issues:
1. Chinese Club
a. Came in front of the Committee a second time to ask for a $5801 Lunar New Year Celebration
i. This celebration would include a Peking Opera performance and a leather puppet show
1. Another student organization has spoken to pay for the afterparty
b. This time, Chepan came to the committee with a decreased request, due to increased co-sponsorship from other Middlebury Departments and Student Organizations
i. However, he still was asking for a considerable amount of money, thus the committee decided that since this is a specific audience and the club has only been in existence for 2 years, that we feel comfortable giving the club $1200 for this event.
2. College Republicans
a. As noted from last week, the College Republicans are trying to send a couple of their members to a conference in Washington DC. They spoke with Tim Spears (?) because Washington DC falls outside of the new 300 miles parameter
i. We decided that we would fund as much money for air travel as we would for driving that distance (22 cents per mile)
ii. We also approved $15 for metro rides once the members of the club are in Washington
3. Lindy Hop
a. A representative from this group came in front of the committee to clarify a previous request for $800
i. The J-term show ($800 and previously approved) needs to be paid for in conjunction with the Spring show (also $800). So the club would like to request money for both of these shows simultaneously.
4. Mchacka Mchacka
a. A member of the club came to discuss the possibility for members of the group to drive to Manchester to teach the language of Swahili to elementary students
i. The budget request had an inaccurate cent per mile calculation, which we mentioned to the representative.
5. Men’s Rugby Club
a. Requested $20,324 for their Spring Break Trip
i. In the request, only a rough estimate of $10,000 was placed for a goal of fundraising
1. The request was tabled until the committee receives a more accurate estimate of the money requested from their budget
6. Sailing Club
a. As noted in the fall, the Sailing Club used an internal system to pay for transportation costs to and from regattas, thus they requested the bulk amount for the spring ($900)
b. The members walked us through their requests which were all within their budget
c. The always wished to make note that due to a highly successful capital campaign, they plan to purchase new boats for the upcoming fall season.
i. They received a donation of $30,000 atop their fundraising goal of $30,000 (which seems attainable)
ii. They wanted to make note that the spending patterns for upcoming years will differ from the past due to this massive purchase.
7. SGA
a. The Winter Carnival sub-committee of SGA was formed when the administration pronounced that Winter Carnival in upcoming years would be reduced by a day. In an effort to increase student participation in the events on Friday (to hopefully change the decision of the Board members and the Administration), this committee would like funding from the Finance Committee to further their goals
i. They have asked for an itemized budget consisting of an opening ceremony with fireworks, a Northern lights/winter Olympics, publicity, snow sculptures and other unforeseeable costs
1. They are in discussions with MCAB about funding and admitted that this request should only be for $1500 (to cover the Winter Olympics and Publicity), because MCAB has verbally agreed but not for certain agreed to fund these events
2. The committee has decided that since MCAB will be meeting this upcoming Monday (January 28) that we will wait for MCAB to offer an amount that they will be willing to support, and then fund accordingly
a. As a committee, we decided that we support this initiative, but we are waiting for a more precise amount that we would be spending.

8. Ultimate Frisbee
a. Due to the recent 300 mile radius rule, the usual trip taken by the Men’s and Women’s Ultimate Frisbee team will need some reconsideration
i. The committee viewed the outlined prospectus, however, did not come to a decision on the upcoming request

-Caroline Woodworth

Minutes 1/16/08

2008-03-04T23:12:00.003-05:00

Finance Committee Minutes – 1/16/08

Date: January 16th, 2008
Members Present: Abby Willman, Diana Chiu, Tom Brush, AnnMarie Wesolowski, Drew Walker, Hasat Cakkalkurt, Eamon Duffy, Caroline Woodworth
Eamon Duffy - minutes taker
Members Absent:

Money Requested from Budgets:
Who-What-Requested-Approved-Vote
Aikido Club-Honorarium-$200-$200- 7-0
ALC-Co-sponsorship-$250-$250- 7-0
Arabesque-BBQ-$150-$150- 7-0
Arabesque-Party-$140-$140- 7-0
Chinese Club-Lunar Chinese New Years-$6,515-$0- 7-0
College Republicans-Trip to Conference-$637.50-TABLED- 7-0
EQ-Get Outside Week-$275-$25- 7-0
FAM-Prayer Flags-$100-$100- 7-0
Free Ride-Welcome Event, Rail-$1250-$1250 -exec
Hillel-Kitchen Supplies-$75-$75- 7-0
KoreaTown-Damage-$40.50-$0- 7-0
MALT-Feb Break Trips-$2907.07-$2777.07- 7-0
Page One-Craft Supplies-$10-$10- 7-0
Pan-Caribbean-$40-$40- 7-0
Women’s UF-Tourney Fee-$185-$185- 7-0
Men’s UF-Tourney Fee-$172-$172- exec
WRMC-Music Journal-$655-$655- 7-0

Discussion Issues:

Chinese Club
1. Chinese Club is requesting money to host a Lunar New Year Celebration followed by an opera workshop on the following day. The Celebration includes one Chinese shadow puppet performance, two opera performances and three pieces of Guzheng performance. They club is requesting $6,515 for this two day event. They are requesting food for both before and after the Friday evening show. They are requesting money for the honorarium for the Friday night show, the Saturday workshop, transportation and accommodations, reception (food for 120 people before/after show), refreshments (for the workshop), and publicity. The event is being co-sponsored by the Chinese Department and the Office of Institutional Diversity. Japanese Club and MASO may co-sponsor, and KoreaTown would throw the after party. The real question here is the money, as the Chinese Club has just over $900 left in their budget. The event will be held in the McCullough social space. We are concerned about the cost to interest ratio. We have denied the request. We see the cost of this event as seriously out of proportion to your current budget. We think the position of this club is more suited for a smaller event. An even at this cost should draw two or three students. We encourage the club to find another way to celebrate the Lunar New Year perhaps with a less expensive performer.

Environmental Quality
2. The Environmental Quality Club is requesting money for the both catering (hot cocoa, food) and facilities (chairs podium). The concept of Get Outside Week is to spend as much time outside as possible. There will be a kickoff event, speaker, and closing ceremony. This yearly event will be held outside Atwater. We have chosen not to provide money for catering.

MALT
3. MALT is requesting money for ground transportation and other costs associated with three alternative break trips over February break (1/30/08-2/10/08). All other expenses are paid through numerous MALT fund-raisers. In the request there is both ground transportation for both trips to the airport and ground transportation once at the site. They are requesting money for a one night hostel stay. The FC has a policy of not funding housing. Last year they were able to use the Mountain Club first-aid kits but this year the MC has changed its policies. Fundraising has been going well, as they have raised probably “$5,000.” 8 to 10 people usually go on each trip. They have expanded the size of trips this year because they have had so many applicants. The FC has approved $1800 for MALT for the year.

Korea Town
4. During our event at J-house, someone broke the window. Wonnacott had to pay $41.50 for the damage and is asking the host to pay for it. FC has advised to take money from the discretionary fund. Koreatown did not spend there full amount allocated for the event. We have asked them to use their discretionary funding

Japanese Club
5. They have requested this so late and therefore we cannot approve your last line item as we do not understand the line item and if they are requesting money for facilities or for dining staff to serve the group.

Eamon Duffy

Minutes 1/9/08

2008-01-13T17:15:00.000-05:00

Finance Committee Meeting 1/9/2008

Members present: Abby Willman, Hasat Cakkalkurt, Drew Walker, AnnMarie Wesolowski, Tom Brush, Eamon Duffy, Caroline Woodworth, Diana Chiu

Group Description Amount Rq. Amt Approved Vote

ASL movie 150 150 7-0

Gamut painting extravaganza 300 300 7-0

VSO MLK day painting 100 100 7-0

VSO transportation 200 200 7-0

VSO registration (1/2) 290 290 7-0

Cycling trainers 333 333 7-0

Freeheelers lift tix & climbing skins 812 700 7-0

French Club crépe night/soirées 45 45 7-0

Gamut equipment purchase 280 280 7-0

Skiga race fees & vans 300 300 7-0

Skiga equipment rental plan 300 300 6-1

Hillel Shabbat 600 600 7-0

Lindy Hop East Bay Ensemble contract 800 0 7-0

MASO food workshop 200 200 7-0

MiddDialogue refreshments 300 0 7-0

REES germane food 150 150 7-0

IVCF Juarez, Mexico 2483 tabled
Tabled Request Follow-ups:

Freeheelers Lift Tickets 112 112 7-0

LindyHop East Bay Ensemble contract 800 800 7-0

Discussion

Freeheelers

Should we pay for the lift tickets?

If this is a J-term workshop, they could use their fee budget to pay for the lift tickets

Only the climbing skins will be paid for upon the recommendation that the fee money go toward lift tickets

Skiga visit

Skiga is request a novel approach for requesting money for their race season.

Due to unpredictable nature of ski-able snow, they want a lump sum usable for any race this season ($300)

Request #2: creation of ski rental system for club members at Rikert.

Rikert has infrastructure in place the Skiga club could use, running a tally of $3.00 (reduced fee) rentals for the season. Bill would come at the end of the season.

The requested $300 would work for the first 100 rentals

Would be restricted to Skiga club members. This would cover the equipment rentals, but not the trail pass. Most members have their own equip. anyway.

Drew Walker voted against.

Lindy Hop

Not approved: use workshop fee money; jazz contract should have been included in the budgeting for the workshop

MidDialogue

Not approved: refreshments not approved

InterVarsity Christian Fellowship

Juarez Mexico trip

Tabled: in budget, ~$2700 for Juarez and New Orleans

Questions: are they planning a trip to N.O.?

New Budgets

Freeride Club

Expenses

Rail: 1200

Gas: 200

Operating: 200

Total: 1600

Materials will be stored at the Snow Bowl, both during season and off-season.

Students will pay for individual lift tickets for all the mountains they use, and are looking for gas compensation.

Trying to get a rail to put up at the Snow Bowl for club use, which will also be used in a competition during the Winter Carnival.

The traditions committee could put in money, but it would only represent a transfer of money between school organizations.

Decision: $1300

The club cannot form without the rail.

Karate Club

Expenses

Equipment: 400

Workshops: 200

Welcome & operating: 150

Total: 750

Materials would last for ~4-5 years or more if well cared for

Already have 5 very regular members, but haven’t advertised much yet due to not having yet secured funding

Instructor from Willison, money would pay for ~4 visits, but only an educated guess. Details not yet worked out.

Decision: $268, to be used as seen fit.

Minutes - 12/5/07

2007-12-07T00:32:00.000-05:00

Finance Committee Minutes – 12/5/07

Date: December 5, 2007
Members Present: Diana Chiu, Ryan Kellett, Drew Walker, Hasat Cakkalkurt, Tom Brush, Abby Willman, AnnMarie Wesolowski, Eric Harvey- minutes taker

Members Absent:

Money Requested from Budgets:
Who What Requested Approved Vote
College Democrats Trip to New Hampshire 146 146 7-0
Crampus Fall Issue 1120 1120 7-0
MMC Van fuel, rentals, food, permits 1160 1160 7-0
MMC Canoe hardware 81.01 81.01 7-0
Page One Gas 175 175 7-0
MMC WFR 700 700 7-0

New Money
Who What Requested Approved Vote
Cycling Club Cyclocross Championship $470.41 169.60 7-0
MMC WFR 300 300 7-0

New Budgets:
Fencing Budget 500 414 7-0

Discussion Issues:
1. DJ payscales:
a. Looking at other schools, Bowdoin pays their DJs $50/hr up to four hours, Williams pays them $650 dollars for big events and $350 for smaller events.
b. Last week we talked about having two pay levels, one for an “ipod” DJ that would receive $90, and a more talented DJ for $150.
c. We took a vote to see if we thought we should take some action to change the current pay scale, and four support changing it and three do not.
d. Unless we were going to change the it so that we clearly define a “good” DJ who deserves a higher rate, we shouldn’t change the current system (Ryan).
e. Most students get $7.75 for jobs, and DJs are already getting more for that. Tech people working in McCullough get $9. The majority here does not believe DJs do not merit a substantially pay scale.
f. Taking another vote, we voted 4-3 to not make any change to the system.

II. Mackey- Cycling club
a. They have requested $508.01 for Mackey to go to the Cylcocross National Championship in Kansas City. They have not budgeted for this, so it would be in additional to their budget.
b. There was a consensus to pay for registration ($37.60). In terms of paying for transportation, we are considering bike transport a part of his transportation cost, and our policy for transportation would be $.22/mile for 600 miles would cover $132. As such, we would grant a total of $169.60.

III. Spencer- Fencing Club
a. Finally got a budget approved at the end of last year.
b. They currently have eight sets of equipment and estimate they would have 30 people at each practice. They would use their new budget to purchase five more sets of equipment ($100/each).
c. Their goal is to create a club to introduce people to fencing, and in the future they would like to enter tournaments as students get better. Physical ed has a number of sets of equipment, but they are strictly reserved for PE classes and would not be available to them.
d. We are granting them $500 for a full year, however we are prorating it to $314 because they only have Jterm and Spring term left.

IV. FOO
a. They presented their line by line budget for FOO, and before we issue a decision we need to hear from Derek about how the revenue from participant fees will be used and whether it has been accounted for in their budget proposal, so we are tabling it.

V. MMC- WFR Course
a. They want to provide an incentive to guides to get their WFR certification over campus. They would subsidize five participants with $200 to go towards the total cost of WFR ($465).
b. They feel there is a strong need for this, particularly among certain groups as boating and climbing guides.
c. They are requesting $300 in addition to the budget, as they would like to draw the other $700 from their van maintenance record, which they do not anticipate needing to use.

ET Harvey

Minutes – 11/28/07

2007-12-02T11:43:00.001-05:00

Finance Committee Minutes – 11/28/07

Date: November 28, 2007

Members Present: Diana Chiu, Ryan Kellett, Drew Walker, Hasat Cakkalkurt, Tom Brush, Abby Willman, AnnMarie Wesolowski, Eric Harvey- minutes taker

Members Absent:

Money Requested from Budgets:

Who	What	Req	Appr.	Vote
ALC	Holiday Party	44.50	44.50	6-0
Cycling	Cyclocross Race	282.50	282.50	6-0
German Club	Christmas Party	175	175	6-0
Islamic Society	Welcome Event	100	0	6-0
IVCF	Christmas Party	75	75	6-0
Japanese Club	J-Club Dance Party	150	140	6-0
Men’s Volleyball	Tournament	185	185	6-0
Midd on Globe	Instructor’s Appreciation Dinner	220	220	6-0
MMC	Gear Purchase	1680.95	1680.95	6-0
Page One	Winter Reading Party	100	100	6-0
Riddim	Costumes	770	770	6-0
Scandinavian	Santa Lucia	300	300	6-0
Texas Club	Cultural Dinner	150	150	6-0
UUM	Retreat	216.25	216.25	6-0
UUM	Dinner	100	100	6-0

New Money

Who	What	Req	Appr.	Vote
Footloose	Spring Instructors	$500	$500	6-0
Gamut Room	Concert and Event Scheduling	4250	Tabled	6-0

Discussion Issues:

Gamut Room
1. Tabled because we need to discuss with Doug.
Islamic Society
1. Request submitted too late for a welcome event. Asked to re-submit proposal for February.
Riddim
1. We added $3000 dollars in revenue from admission funding (600 people at $5 per ticket).
Foot Loose
1. They want $500 to bring back an instructor for a couple of sessions in the spring, however they don’t have the money in their budget to pay for it right now.
2. Their classes have been very popular and they already have 80 people signed up for j-term.
Ben Schiffer- student dj.
1. Wants to create a two-tiered payment system for student DJs. Currently, student DJs can only be paid up to $90, and bands will often receive up to $250. Wants a two-tiered system based upon how much the DJ does in terms of preparing for a party. For a party that goes from 9-1 (four hours), a DJ will usually put in about eight hours of work to get set up, run the party and clean up afterward.
2. The scale he is proposing a four-tiered system that assumes students are renting sound equipment from commons.
  1. The top level he considers DJs who have their own turntables and do live scratching and mixing, and he believes they should receive equal pay to student bands.
  2. The second tier would be DJs who have a couple computers and do some live mixing with a big crowd and big venue ($125).
  3. The third tier ($100) would be someone with an ipod who just plays a playlist during the night. One can expect some slow moments or silence. There is no mixing or scratching.
  4. The final tier is for a DJ who shows up with a couple of ipods and presses play for a couple of playlists in a small to medium sized venue. No mixing or scratching.
3. For more information, see proposal submitted by Ben.
4. Proposal tabled pending further discussion and research regarding pay rates at other peer colleges.

ET Harvey

Now Onward

2007-11-09T15:31:00.000-05:00

The set of minutes from the first part of the year have been removed due to the prevalence of incomplete information. Minutes from meetings forward from this date will be reviewed for typographical errors and completeness before posting. Questions? sgafc@middlebury.edu

Welcome to the SGAFC Blog!

2007-11-07T20:09:00.001-05:00

Welcome Middlebury Students!

The SGA Finance Committee (FC) is launching this blog with a larger goal of increasing the transparency of our organization which allocates the Student Activities Fee (SAF) among student organizations on campus. We will be posting our full meeting minutes here as well as special updates on precedents set as the year goes on. Our meeting minutes are important in that they provide the analysis and justification for our decisions, all of which are grounded in our guidelines. At meetings we also set precedents much in the same way a court sets precedents and we will do our best inform you of those decisions which are our best guess at how we would look at similar requests in the future.

Please realize that the minutes and the precedents are only meant as guides for your information and to help you make better decisions about funding for your student organization.

We hope that this blog encourages students get involved in understanding the financial system for student organizations. Don't hesitate to contact us with questions or comments: sgafc@middlebury.edu.

Best,

The Finance Committee