Tuesday, March 4, 2008
Minutes 2/13/08
Finance Committee Minutes – 2/13/08
Date: February 13th, 2008
Members Present: Abby Willman, Diana Chiu, Tom Brush, AnnMarie Wesolowski, Drew Walker, Hasat Cakkalkurt, Eamon Duffy, Caroline Woodworth, David Dolginow, Elizabeth Chinloy
Eamon Duffy - minutes taker
Members Absent:
Money Requested from Budgets:
Who What Req. Approved Vote
AAA Lecture $2180 $2180 10-0
AAA One Woman Show $2900 $1450 10-0
College Republicans Welcome Event $100 $100 10-0
Feminist at Midd Contraception table $290 $290 10-0
Figure Skating Winter Ice Show $250 $150 10-0
Gamut Room Spring concert $3200 $3200 10-0
Hillel Social Mixer $15 $0 10-0
Hillel Trip to Montreal $467.20 $467.20 10-0
IVCF Renewal Fee $101 $101 10-0
Karate Club Equipment $221.21 $221.21 10-0
MCFSC WC Ice Show $4000 $4000 10-0
Men’s Ultimate Bus to Georgia $3000 $3000 10-0
Men’s Ultimate Tourney Fee $472 $472 10-0
Men’s Volleyball Gas and vans $175 $175 10-0
Midd Musical Players Spring Musical $1360 $1360 10-0
Women’s Water Polo Season’s Fees $1632 $1632 10-0
Women’s Rugby Entry Fee $250 $250 10-0
Women’s Ultimate Bus to Georgia $1000 $1000 10-0
Discussion
Frisbee
Every year the teams travel to Georgia for Spring break with about 60 team members. The administration decided this year that student drivers would no longer be allowed for trips beyond 300 miles. The Frisbee Team now needs addition funding. Currently, between men’s and women’s teams they have around $11500 left in their budgets. The estimation of the costs of the trip are difficult to determine as the number of participants and the entrance fee are often not decided until closer to the time of the event.
The best option: have a bus drive them down to Georgia and then rent buses in Georgia to transport teams throughout Georgia for the time the teams are down there. The teams are constantly staying and playing in different places. The bus will cost about $8159.32. Vans for the whole 8 days will cost $1400 (including underage fees, gas up to 1100 miles per van, insurance). If the bus was down there for the whole week it would cost much, much more. The total cost for transportation is about $9600. With the $4000 they have left in their budget, the teams need around $5600 dollars to make this trip happen.
Traditionally the FC has cut costs half and half, forcing the team’s to fundraise. There is also the issue of time constraints as the trip is rapidly approaching. In the past transportation has cost around $1000, but with the new rule everything changes. In the past each member has had to pay around $150. The cost of the house that they usually rent has become more expensive, all in all around $3100 total.
The FC is interested in having the Frisbee Team take out a loan for the year. Other athletic trips fundraise for their winter and spring break trips. The FC will probably try and stick with the “matching what you raise” policy. The FC will approve the request for $4000 and combined with the loan this trip will be able to get under way.
College Republicans
There was some confusion over how to go about dealing with recites and admission charges. Recites should just be brought to Tammy and it should be fine.
AAA
AAA has two requests. One is for a lecture discussing Women and Jazz. This will combine both black history and women’s history month. The speaker/performer is coming to discuss the importance of women in jazz. FC is discussing having AAA split the cost of this with the Speaker Fund. The other request is for a one woman show about the life of Fannie Lou. This performer will be coming from Buffalo. This woman comes highly recommended by Marichal Gentry who is at Yale. This would require a huge portion of AAA’s budget. AAA has several large events that will hopefully occur before the end of the year, including the Fashion show and Comedy Jam (possible co-sponsorship). AAA would “probably” need to request more new money for the Comedy Jam event. AAA has allocated about $1300 for black history month. FC has split with MCAB Social in the past. FC is discussing having AAA charge for the event so new money might not be necessary. AAA should look for more co-sponsorship, which should be very doable.
Figure Skating Club
The club is requesting money for the Winter Carnival Ice Show that no longer has a budget, and therefore the money will come from the club’s budget. The club must pay for spotlights, facilities, and the performer. Admission for the event is $5 at the door. Last year the club made $5000 just in profit. At the end of this year the club will ask for the Ice Show budget in their FY09 budget. Then they requested money for food and costumes for 2 different numbers. They should approach the Volunteer Service Council to cover the pizza for member of the community.
Hillel
Nerf guns are not germane to the club’s purpose.
-Eamon Duffy
Date: February 13th, 2008
Members Present: Abby Willman, Diana Chiu, Tom Brush, AnnMarie Wesolowski, Drew Walker, Hasat Cakkalkurt, Eamon Duffy, Caroline Woodworth, David Dolginow, Elizabeth Chinloy
Eamon Duffy - minutes taker
Members Absent:
Money Requested from Budgets:
Who What Req. Approved Vote
AAA Lecture $2180 $2180 10-0
AAA One Woman Show $2900 $1450 10-0
College Republicans Welcome Event $100 $100 10-0
Feminist at Midd Contraception table $290 $290 10-0
Figure Skating Winter Ice Show $250 $150 10-0
Gamut Room Spring concert $3200 $3200 10-0
Hillel Social Mixer $15 $0 10-0
Hillel Trip to Montreal $467.20 $467.20 10-0
IVCF Renewal Fee $101 $101 10-0
Karate Club Equipment $221.21 $221.21 10-0
MCFSC WC Ice Show $4000 $4000 10-0
Men’s Ultimate Bus to Georgia $3000 $3000 10-0
Men’s Ultimate Tourney Fee $472 $472 10-0
Men’s Volleyball Gas and vans $175 $175 10-0
Midd Musical Players Spring Musical $1360 $1360 10-0
Women’s Water Polo Season’s Fees $1632 $1632 10-0
Women’s Rugby Entry Fee $250 $250 10-0
Women’s Ultimate Bus to Georgia $1000 $1000 10-0
Discussion
Frisbee
Every year the teams travel to Georgia for Spring break with about 60 team members. The administration decided this year that student drivers would no longer be allowed for trips beyond 300 miles. The Frisbee Team now needs addition funding. Currently, between men’s and women’s teams they have around $11500 left in their budgets. The estimation of the costs of the trip are difficult to determine as the number of participants and the entrance fee are often not decided until closer to the time of the event.
The best option: have a bus drive them down to Georgia and then rent buses in Georgia to transport teams throughout Georgia for the time the teams are down there. The teams are constantly staying and playing in different places. The bus will cost about $8159.32. Vans for the whole 8 days will cost $1400 (including underage fees, gas up to 1100 miles per van, insurance). If the bus was down there for the whole week it would cost much, much more. The total cost for transportation is about $9600. With the $4000 they have left in their budget, the teams need around $5600 dollars to make this trip happen.
Traditionally the FC has cut costs half and half, forcing the team’s to fundraise. There is also the issue of time constraints as the trip is rapidly approaching. In the past transportation has cost around $1000, but with the new rule everything changes. In the past each member has had to pay around $150. The cost of the house that they usually rent has become more expensive, all in all around $3100 total.
The FC is interested in having the Frisbee Team take out a loan for the year. Other athletic trips fundraise for their winter and spring break trips. The FC will probably try and stick with the “matching what you raise” policy. The FC will approve the request for $4000 and combined with the loan this trip will be able to get under way.
College Republicans
There was some confusion over how to go about dealing with recites and admission charges. Recites should just be brought to Tammy and it should be fine.
AAA
AAA has two requests. One is for a lecture discussing Women and Jazz. This will combine both black history and women’s history month. The speaker/performer is coming to discuss the importance of women in jazz. FC is discussing having AAA split the cost of this with the Speaker Fund. The other request is for a one woman show about the life of Fannie Lou. This performer will be coming from Buffalo. This woman comes highly recommended by Marichal Gentry who is at Yale. This would require a huge portion of AAA’s budget. AAA has several large events that will hopefully occur before the end of the year, including the Fashion show and Comedy Jam (possible co-sponsorship). AAA would “probably” need to request more new money for the Comedy Jam event. AAA has allocated about $1300 for black history month. FC has split with MCAB Social in the past. FC is discussing having AAA charge for the event so new money might not be necessary. AAA should look for more co-sponsorship, which should be very doable.
Figure Skating Club
The club is requesting money for the Winter Carnival Ice Show that no longer has a budget, and therefore the money will come from the club’s budget. The club must pay for spotlights, facilities, and the performer. Admission for the event is $5 at the door. Last year the club made $5000 just in profit. At the end of this year the club will ask for the Ice Show budget in their FY09 budget. Then they requested money for food and costumes for 2 different numbers. They should approach the Volunteer Service Council to cover the pizza for member of the community.
Hillel
Nerf guns are not germane to the club’s purpose.
-Eamon Duffy
# posted by AnnMarie : 11:39 PM
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